1. Department: Select which property management department you would like to process Pay Supplier(s) for. This will automatically default to the department you are currently logged into.  
2. Trust account: This is the trust account associated to the selected Department. Pay Supplier(s) group(s) Select the Supplier(s) group(s) that you want to pay. 
   
3. Payment date: The payment date will be used to date all payments made throughout the Pay Supplier(s) procedure. 
4. Property manager(s): You can optionally prepare Supplier(s) Payments on a per property manager basis by selecting individual property managers, and repeating the process for each. All property managers are selected by default. 
   
5. Perform Bank Reconciliation check box:  Unchecking this box (not recommended) will remove the steps Reconcile Trust Account and Close Bank Reconciliation from this procedural run.
   
6. Clicking Next will proceed you forward to Reconcile Trust Account. 
   

Reconcile Trust Account  

1. This step will prompt you to reconcile your trust account with your bank statements before you start processing any payments. 
2.  Reconciling will help you uncover mistakes made in receipting, giving you the opportunity to cancel and correct the mistakes. 
3.  The current open Bank Reconciliation. If no open Bank Reconciliation exists, a new one will be created for you.
   
4. The end date of the bank reconciliation will be automatically adjusted to the day before the batch/payment date.
   
5. Clicking Next will save changes you have made to your bank reconciliation.  
   

 

Pay Supplier Invoices 

 

This step allows you to pay all Suppliers where the owners have available funds.  

1. Select all invoices to be paid. 
   
2. Click 'Deselect Errors' to deselect invoices that cannot be paid.  
   
3. Click Next to continue. 

Note: The reason for invoices in error, shown in red, could be because the owners do not having enough funds available to pay the whole invoice, or because there were no payment options entered for the supplier.  In the example below: 

1.  1 Parramatta Road has insufficient funds to pay the invoice for All Painting Solutions as specified by the red mark on the left next to the invoice number.   
   
2. If your supplier does not have a Payment Method specified, as shown by the red mark under payment method to the right of the supplier name. You can enter the supplier payment information directly from here by clicking the magnifying glass  icon in the supplier name, entering the appropriate information on the supplier contact form, and then clicking Find Now to refresh the screen.